Job Opportunity at Ackermans

We are looking for a resilient and efficient individual, with a high energy level and a compelling sense of urgency, to provide key administrative/office support to the Managing Director.

Our ideal candidate will be highly organized, able to multi-task and effectively manage, organize and influence stakeholders internally and externally at all levels.


• A Matric certificate or equivalent qualification

• A relevant qualification e.g. secretarial/ personal assistant/ office administration would be beneficial

Knowledge, Skills and Experience


• has good coordinating skills

• Is Proactive and able to work independently

• Is able to plan ahead and spot potential areas where help may be needed

• has basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)

• is able to present themselves and the company in a professional manner

• Is able to act as the main contact point for all matters relating to the Director.

• has a strong service orientation

• has excellent relationship-building and networking skills

• is able to communicate effectively at all levels both within, as well as outside the company

• is able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances

• has excellent time management, planning and organizing skills

• has a strong “sense of urgency” with regards to everything they do

• is accurate, pays attention to detail and is reliable in meeting set deadlines

• is able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism

• is able to manage confidential information with utmost discretion

• is able to be innovative and show initiative

• Excellent verbal and written communication skills (English)

• Sound knowledge and experience in managing an Executive’s diary is an important requirement

• A minimum of 5 years previous experience in a similar role

• Proficiency in all the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)

Key Responsibilities • Managing calendars/diary including the annual company calendar.

• Providing a confidential and comprehensive administrative/office support service

• Dealing with and responding to correspondence and telephonic queries

• Taking and distributing minutes and monitoring progress feedback.

• Effectively executing financial administration and the services function through budget set up and expense control.

• Organizing functions/meetings and appointments etc.

• Compiling and distributing reports and/or presentations.

• Timeous and effective organization of travel, local and international.

• Filing and record keeping