DEPARTMENT OF DEFENCE: SECRETARY

POST 14/02 : SECRETARY REF NO: CGD/15/15
This post is advertised in the DOD, broader Public Service and Media (Flyers)SALARY : R123 738 per annum, Level 5

CENTRE : Chaplain General Division, Boardwalk Office Park, Fairie Glen, Pretoria.

REQUIREMENTS : A minimum of Grade 12/NQF Level 4. Secretarial Diploma/Degree/Certificate will be an advantage, 2-3 years’ experience in rendering support services to senior management. Special requirements (Skills needed): Computer Literacy (MS Word, Excel, Power Point). Ability to utilize the intranet and internet. Interpersonal skills (Good relationship skills), Communication skills (verbal and written). Ability to organize and manage diary.

DUTIES : Handle correspondence to and from the office of the Chaplain General. Make travelling arrangements for the Director (Local and International). Provide administrative and secretarial support. Record appointments/events and manage the Chaplain General’s diary. Receive telephone calls and refer to the correct role players. Provide secretarial functions in board meetings. Draft documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Chaplain General. Process the travel and subsistence claims of the Chaplain General.. Oversee and ensure the collection of all relevant documents for meetings. Prepare briefing and notes for the Chaplain General as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationery. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Chaplain General. Monitor the Unit monthly leave register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Chaplain General. Scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress.

ENQUIRIES : Cdr P.B. Lefakane, Tel: (012) 991 1725.

APPLICATIONS : Department of Defence, Chaplain General Division, Private Bag X479, Pretoria, 0001 or may be hand delivered at Block 11, Boardwalk Office Park, Eros Street, Fairie Glen, Pretoria.

CLOSING DATE : 30 April 2015 (Applications received after the closing date and faxed copies will not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the
above instructions will result in applications being disqualified. Applicants
applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons not employed by the
DOD/Public Service may thus not apply for the vacancies advertised in this
Circular

Location: Pretoria,Gauteng, South Africa

Closing Date: 03 April 2015